FOLLOW UP

1. Consultant expense. A decision made at the 30 October work session concerning the quote for the expense of our consultant was ratified by motion.

2. Replacement for C. Patstone - Gerry Peer was welcomed to the Steering Group at the work session held 30 October with consultant Bill Gerhardt.

3. Land Proposal - A formal proposal from a Developer expressing a land possibility has not as yet been received. Land negotiations and research are continuing with further reports expected soon.

4. Newspaper advertisement - The advertisement for land has been placed in both the River Valley News and the River Valley Viewer.

5. Revised Time Line. A revision of the Project Time Line was shared with the Steering Group for information purposes. Some discussion resulted as to the reality of the current state of progress. Before accurate prediction of future milestones can be made, several issues need to see some resolution in specific order including: land possibilities, new parish vision, and fund-raising initiatives. We are currently in month seven of Stage 4 (Community Building). The suggested time estimated for Stage 4 was six months to a year.

TASK TEAM REPORTING

A. Existing Facilities. Gerry Peer
G. Peer will be contacting parish wardens to gather information needed concerning the inventory of existing facilities.
B. Community Building. Jackie Lohnes
The Combined 4 Parish Advent Service will be 08 December 2002 at Grand Bay United Baptist Church at 3:00 p.m. The Community Events Worship Planning Team and Worship Leaders will be meeting soon to plan the service. The dates chosen for the Visioning Consultations are 24 November 2002 and 01 December 2002. Confirmation on locations is awaited. Arrangements were discussed regarding child care needs and transportation for the sessions. The voice mail at St. John's Church will be used to handle requests for child care and transportation needs. All youth of our parishes should be encouraged to attend a Consultation.
C. Financial Visioning. Andrew Logan / Keith Lane
There is not enough money in the PPM account to meet the expenses that will be incurred for costs of the Visioning Consultations. This is an equal partnership and by motion each Parish Corporation will be asked for a further $1000.00 contribution. Information continues to be gathered for fund-raising initiatives.
D. Communication. Cindy Price
The Newsletter was published on schedule 27 October. Copies have been left at Anglican House and others mailed to those with specific interest. Advertisements for the Visioning Consultations will be placed in the River Valley News and the River Valley Viewer. Other media venues are being explored, including newspaper editorials and radio interviews. The Communications Team recommends that every family be sent an invitation to attend a Consultation most convenient for them. By motion a mission statement banner, 4 feet by 10 feet, will be purchased for current and future use and Consultation support costs were approved.
E. Parish Vision. Debbie Black
As agreed upon previously by the Steering Group, step two of the visioning process (Vision Consultations) will take place near the end of November 02 with the Community Building Team assisting on physical arrangements and the Communications Team assisting with getting the word out. The data collected from the Consultations (reactions and insights), with the help of our Consultant, will be used for step three (creating a new parish vision). Step four is the presentation of the Vision to the partnership members.
F. New Facilities. Gordon Brown / Wanda Porter
Maps representing the current land options were reviewed and discussed. It was recommended that Steering Group members take the opportunity to walk the sites now under consideration to get a first-hand sense of their adequacy/possibility.

BUSINESS
Preparation for Visioning Consultations.
A proposed agenda for the sessions was reviewed. Time will be allotted during the sessions for consultation with parishioners. The meeting of the Steering Group to be held 19 November 2002 will be a practice run on the presentation and further preparation for the Consultations.

GOAL FOR NEXT MEETING
The goal will be that the Steering Group presentation be finalized for use on 24 November and 01 December and adjustments made to the Consultation Agenda.

NEXT MEETING:
19 November 2002, St. Peter’s Church, 7:00 p.m.

13 November 2002
GMH/SM