By motion of the Steering Group, Archdeacon Hall chaired the meeting in the absence of Archdeacon Miller.

FOLLOW UP
1. Interim Worship.   A letter of intent has been secured from the Bishop's Office indicating interest in using Westfield United Church as a worship facility beginning in September.   One meeting has been held with the Rev’d Elizabeth Stephenson and the Session will meet to consider the option. This arrangement has to be advantageous to both churches financially.  Options other than Westfield United Church may need to be explored for weekday use.
2. Parish Meeting.   (13 July change)
After consulting with the Chancellor of the Diocese, the parish meeting will be 13 July 2003 following the 10:00 a.m. combined service of worship.

TASK TEAM  REPORTS
1. Property and Facilities. Gordon Brown/Wanda Porter/Gerry Peer/Claude Miller
Concern has been expressed regarding the storage of artifacts especially hangings, linens, communion vessels etc.  Due to need for continuity regarding the search for land, it will be recommended to the new vestry that the Task Team members become a sub committee of the new vestry.
2. Financial Visioning
        Financial Administration and Reporting.  Andrew Logan
A Treasurer has been found, arrangements are being made to set up necessary bank accounts.  Efforts have begun to secure a new Registered Charitable number with Revenue Canada.  Offerings by Electronic Funds Transfer can be offered to the new parish members if they wish to take advantage of that opportunity. The insurance for vacant buildings is extremely high, insurance coverage on some buildings may need to be reduced.  
3. Communications.   Cindy Price
The Rivers’ Light was circulated 01 June 2003.
4. Bishop's Advisory.   Debbie Black/ Marion Lucas-Jeffries / Geoffrey Hall
People currently serving on parish vestries are being contacted to determine possible nominations as wardens and vestry of the new parish.  Treasurer, Envelope Secretary and Vestry Clerk are appointments of the new corporation as per Canon XV.  Present vestry clerks and individuals involved in doing aspects of an Administrative Assistant position currently in their parishes have been contacted and all responded they were not interested in an Administrative Assistant position.  

OTHER REPORTS
1. Music. Music is being chosen and organist duties will be shared for summer services.
2. Sunday School.  A curriculum has been chosen for fall - up to 95 children were registered in current Sunday Schools.  Planning is continuing.
3. The Diocesan Historical Properties Sub-committee has returned a slide show report of the research concerning churches in the parishes.
4. The Vestry of the Parish of Grand Bay are meeting with Bishop William Hockin, Archdeacon Claude Miller and Archdeacon Geoffrey Hall 18 June to discuss concerns surrounding the amalgamation process.
      
BUSINESS
1. Bank accounts. By motion the proposed new parish accounts will be opened at Scotiabank in Grand Bay.
2. PPM minutes. By motion all PPM minutes will be made available to the vestries.
3. Parish staffing. By motion Jean Wilson will be interim Treasurer, continuance confirmed by the new corporation. By motion Sandra Morton will be interim part-time Administrative Assistant, continuance confirmed by the new corporation.  Remuneration will be $10.00 per hour, 14 hours per week.
4.  Parish registers. A Parish Register and Burial Register for the new parish will be purchased. Marriage and Baptismal registers will be purchased at a later date when needed.
5. Storage of valuables. The Property and Facilities Task Team will bring back a recommendation to the next meeting regarding the gathering of valuable items (linens, hardware and hangings) for storage.

GOALS FOR NEXT MEETING    
Agenda for the Parish meeting 13 July.
Budget for the Parish meeting 13 July.
Nominating slate of officers.
Arrangements for first Vestry meeting.
Recommendations for the new Corporation for a smooth transition from Steering Group to Corporation and planning for the continuance of current work.
Wrap-up for the Steering Group.

Next meeting: Wednesday, 02 July 2003,  St. John's Church, 7:00 p.m..