FOLLOW UP
1. Interim Worship Facilities.
A Memorandum of Understanding with the Westfield United Church has been reached giving the Parish of Nerepis and St. John services at 8:00 a.m. and 11:15 a.m., Sunday School being held during 11:15 a.m. service.  No weekly or monthly scheduled meetings can be expected but time will be made available for choir practise. The cost of using the facility for worship will be $300.00 per week.
2. Information management software exploration.  The Church Administration software has been ordered.  
3. Parish Registers.
A new Vestry Book has been purchased and the Burial Register is on order.  Because the Diocese is revising the Parish Register system a marriage register from a former parish will be used, if needed, until the new ones are available.
4. Banking and Administration.
Accounts for the new parish are set-up and arrangements are in place for the transfer of funds from the existing accounts to the new parish accounts.
5. Storage of valuables.
It is recommended that Rubbermaid containers be purchased of uniform size for valuable items (linens, hardware and hangings) for storage  at Maritime Moving and Storage.   
6. PPM minutes to parishes.
The minutes have been released to the wardens of the existing parishes.

TASK TEAM  REPORTS
1. Property and Facilities. Gordon Brown/Wanda Porte/Gerry Peer/Claude Miller
Land options continue to be explored and new leads for property are being investigated.
2. Financial Visioning
    Stewardship.  Dick Black
It is suggested that the present team continue under the new vestry and that all Corporation members attend the Diocesan stewardship training workshop to be coordinated by the team and Bishop Miller.
    Financial Administration and Reporting.  Andrew Logan
Planning is continuing for the merging of finances.  The position of Envelope Secretary will be become part of the job description of the Administrative Assistant.   
3. Communications.   Cindy Price
It is recommended that the new corporation give serious consideration to a communication team as a vehicle for communication with expenses being included in the budget.
4. Bishop's Advisory.   Debbie Black/ Marion Lucas-Jeffries / Geoffrey Hall
The list of names of people currently serving on parish corporations who will let their name stand for nomination to the corporation of the new parish is completed and the ballot drafted.  It is recommended the Bishop appoint a chair for corporation meetings until a new rector arrives.
      
BUSINESS
The following motions were made:
1. Agreement with Westfield United Church.  The Memorandum of Understanding, to be reviewed by both churches at the end of 6 months, be accepted effective 01 September 2003.  
2. Storage of valuables
That 20 storage bins be purchased up to a value of $400.00 to store valuable items (linens, hardware and hangings). The bins are be stored at Maritime Moving and Storage.
3. Chair for Corporation Meetings.
Bishop Miller approach Bishop Hockin to appoint a chair for Vestry until the new Rector arrives.
4. 13 July Service.
As this is the first service of our new parish it is an occasion to celebrate.  Communication Task Team be given $125.00 to assist with purchase of materials for our first parish service.  (Festive decorations, cake etc.)
 
TRANSITIONAL ISSUES
The recording secretary will review past minutes and make a list of items which have been referred by the PPM Steering Group to the vestry of the new parish.  It is recommended that the 2 Wardens elected at the 13 July Parish meeting be added to The Standing Advisory Committee to the Bishop on Appointments.   Scrutineers will be appointed to count the ballots during the parish meeting.

CLOSING REMARKS
Bishop Miller commented that this was an historic meeting, the culmination of a lot of work.  He thanked the Steering Group members on behalf of the church and requested prayer that the will of God will continue to be discerned.